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Receive Purchase Order

Receive POs on desktop, the Veeqo scanner or the Android app

Updated over a week ago

When goods are delivered from your supplier, receive your purchase orders in Veeqo.

Why is this helpful?

  • Manage supplier relationships and outstanding purchase orders

  • Reconcile received goods with supplier invoices

  • Coordinate with accounting teams for payment

  • Maintain accurate inventory levels for each product in every location

  • Manage the location receiving process with software

What happens when purchase orders are received?

  • Stock levels for received items are updated

  • Inventory levels for received items are removed from the incoming stock

  • If the auto-allocation setting is enabled, available inventory is automatically allocated to the oldest backorders (if any)

  • Inventory change history is captured and available for audit

Receive purchase orders on desktop

  1. Go to purchasing

  2. Click purchase orders

3. Search for the Purchase Order you would like to book in.

4. Scroll to the Products section.

5. Tick the checkbox of the items you want to fully receive and click the Receive button.

Note: If the amount that the supplier sent you is different from what you ordered, you can manually enter the actual amount you received and click Save. If the received amount is higher that the Order Qty then a pop up message will appear to make you aware that you cannot undo the Received Qty amount once the Purchase Order has been saved.

6. When there are no more items expected from the supplier for this Purchase Order, mark the PO as Complete. This will close the Purchase Order and can not be re-opened again.

Receive purchase orders on the Veeqo scanner or Android app

If you use our Purchase Order feature then you can use the Veeqo Scanner to receive your items when they arrive from your suppliers. This way your stock levels will update on all your stores right away and you'll also be able to easily see if the supplier has missed any items out from your Purchase Order.

Note: Before you begin booking in stock you'll need to make sure you have Created A Purchase Order.

1. Open up the Veeqo App and hit Booking In from the main menu.

2. Choose a Purchase Order from the list. You can also use the Search/Scan option to find the Purchase Order. You can search for either:

  • Purchase Order Number

  • Product Title

  • SKU

  • Barcode


  • Before you can scan a products barcode you'll need to Add Barcodes To Your Veeqo Products.

  • If you have more than one Purchase Order for the same product Active then the oldest Purchase Order will open.

3. Scan the items one by one or enter the amount of stock you've been sent for each product.

4. Hit Book to confirm the amount.

Note: The Backorders figure is the total amount of stock needed for your customers orders that are currently in Waiting For Stock

If you don't have any Backorders you'll see the Product Location so you can place the item in the correct place at your warehouse.

5. You can now go back to the main Veeqo app and Complete the Purchase Order.

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