Allocation overview
Veeqo differentiates between physical stock on hand, stock reserved for pending orders, and stock that is available for sale. This differentiation helps overcommitting inventory and prevents overselling.
Note: This applies to both retail and wholesale orders.
How it works:
When an order pulls into Veeqo, Veeqo will try and allocate stock to that order.
Allocation means that a piece of your inventory has been put aside so that no one else can buy it, but the item is physically still in your location.
When the order is shipped, then the allocation is removed and the physical stock is decreased.
In this section:
What do the different stock levels in Veeqo mean?
Stock level | Definition |
On-hand | Physical number of items you have in stock |
Allocated (or committed) | Number of units in stock, but which are reserved against sales orders that are pending fulfilment |
Available | Number of units that are available for sale. (Stock on hand, less allocated stock). This is the number Veeqo syncs to your sales channels |
Incoming from suppliers | Number of units that you have reordered from suppliers through Veeqo's purchasing function. This only includes the units that have not been received. |
Incoming from transfers | Number of units that are in transit from your other locations or stores. |
Incoming | Total incoming units from your suppliers and stock transfers |
After | Number of units available for sale, after accounting for incoming units. Available stock + Incoming from suppliers + Incoming from transfers |
An allocation example
The following example shows stock levels of an order before it is received, after it is received and after fulfilment.
Bean bag | On-hand stock | Allocated stock | Available stock |
Before an order | 10 | 0 | 10 |
New order for 2 bean bags | 10 | 2 | 8 |
Order shipped to customer | 8 | 0 | 8 |
How to allocate stock in Veeqo
There are 3 ways to allocate stock:
Allocate a single order
Bulk allocate across multiple orders
Automatically allocate across all orders (beta)
1. Allocate a single order
To add inventory to individual orders:
Go to the orders page
Click Add inventory on the order you'd like to allocate stock to
3. Choose the location you would like to allocate the stock from using the drop down menu
4. If you want to partially allocate the items on an order, you can choose the number of items to allocate from the dropdown menu under allocate
5. Click Add Inventory to Order at the bottom right of the screen to confirm the allocation
2. Bulk allocate across multiple orders
to add inventory to multiple orders, follow these steps:
Go to the orders page
Tick the check boxes on the left of the orders you want to allocate stock to
Click Actions
Click Allocate
Note:
The oldest orders are allocated before newer ones
You cannot change the allocation location using this method. When allocating in bulk, Veeqo will allocate your orders based on your allocation settings
5. Click Allocate to confirm
3. Automatically allocate across all orders (beta)
Veeqo can automatically allocate available inventory to orders, saving you manual effort and time.
Inventory is automatically allocated to orders by date (oldest orders first) when the following occur:
A purchase order is received
A stock transfer order is received
Increase in available inventory from a stock take
Increase in available inventory from manual stock changes
Correspondingly, inventory is automatically removed from orders (newest orders first) when the following occur:
Decrease in available inventory from a stocktake (e.g. missing items)
Decrease in available inventory from manual stock changes (e.g. damaged items)
To enable Automatic Allocation, click on Settings -> General -> Inventory -> Enable the "Automatically run allocation when available stock is changed" setting.
How does Veeqo decide which location to allocate stock from?
See this guide for more details.
How does allocation affect my shipments?
By default, Veeqo assumes allocations from the same location will be shipped together if stock is available. If you would like to split shipments across multiple locations, see this guide for more details.