Overview

To prevent your team from ordering items from the wrong supplier, you can associate products with particular suppliers. The saved cost price and Suppliers Product Reference for these products will automatically be populated when creating Purchase Orders.

Tip: You can create a Purchase Order for your suppliers without connecting them first. However, you will need to manually enter the cost price for these products each time. To learn how to do this check out the Adding Products To POs guide.

In this section:


Associate products to one supplier

  1. Go to Purchasing > Suppliers

  2. Find the supplier you want to associate products to in the list and click on the supplier name to open the supplier pop up. To add a new supplier, visit this help guide

  3. Click on the Products tab on the supplier pop up

  4. Type the SKU or product name for the product you want to associate and click on the relevant search result

  5. If you have multiple suppliers, you can select "Make Default Supplier" to raise purchase orders from this supplier on the Demand Forecast Report

  6. Set a "Unit Cost Price". This will automatically populate purchase orders created for this supplier

  7. We also recommend updating your "Lead Time" to make the forecast more accurate - the default is set at 7 days.


Associating suppliers and products in bulk by CSV

To perform this task in bulk, ensure your Suppliers have already been added to Veeqo. Then, follow the steps below:

1. From the Inventory page:

2. Download the CSV file from the Notification Bell. 

NOTE: Whenever working with CSV files we always recommend you keep a backup. So when this file downloads open it up, save it under a new name to create a copy before editing.

When opening the file you'll see 4 columns for each supplier you have:

CSV column

Description

supplier_###_id

The unique supplier id that Veeqo uses to identify this supplier

supplier_###_name

The name of the supplier in Veeqo.

Do not change this. If you want to edit this please do so using by following This Guide.

supplier_###_cost

The cost price for the product in the currency of your supplier

supplier_###_ref

The reference your supplier uses to identify the product

3. Add a cost price and reference (could be any number) in the rows for the products you want to associate with the supplier.

4. Save the file under a new name. Go to the Inventory page and hit Upload.

5. Choose "All" as Import Type.

Important:
When importing the products CSV file back into Veeqo, you may find that the supplier fields will show the message 'Unable to automatically match'. You will need to click 'Include as custom field'.

When you 'include as custom field', you will receive a confirmation.

Make sure you've done this for all suppliers you want to assign a product to.

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