Replenishing stock in your warehouse is key to avoiding stockouts and lost revenue.
There are two ways to easily create purchase orders in bulk for multiple products.
- Forecast demand based on historical sales performance
- Create purchase orders based on reorder levels (this article)
In this section:
- Replenishment report
- How recommended reorder levels are calculated
- Bulk create purchase orders
- Tips for using this report
- Report column definitions
Navigate to Demand Forecast report and select Settings -> Reorder Levels
To fine-tune recommended reorders, adjust the following settings:
- Max stock option: When enabled, this will cap the recommended reorder quantity at the preset levels by SKU
- Show default supplier: When enabled it will only show suppliers who are the default for that product.
How recommended reorder levels are calculated
- For each warehouse, products below the preset Min Stock Qty threshold are added to the reorder report
- On the reorder report, recommended reorder levels use the preset Reorder Qty per product
- If the "max stock option" setting is enabled, reorder levels will be capped at the product's preset Max Stock Qty
Bulk create purchase orders
- Select the products you would like to reorder from your suppliers and click New Purchase Order
- Choose between using the product's default supplier, or manually select a supplier
- Indicate whether the purchase order's status is Draft or Active. If Active, you can choose to send an email to the supplier directly through Veeqo
- You can chase to add the items to an existing draft purchase order (if applicable)
Tips for using this report
Before getting started:
- Add reorder levels for each product, which can differ by warehouse. If a product falls below the reorder level, the product will be added to the reorder report
- Set a default supplier and cost price for each of your products. This will speed up the process of bulk purchase order creation
When sending suppliers a purchase order:
- You can only create a purchase order when you have only 1 warehouse selected. If you have set it to "All Warehouse" then this feature is blocked.
- If you prefer to send your supplier one big order, then you can create a draft purchase order and then keep adding items to that same purchase order by using the option "Add items to existing draft purchase order".
Report column definitions
SKU stands for Stock keeping unit. A unique identifier per product variation.
Previous Sales (Units sold)
Total sales revenue for this product excluding sales tax and shipping revenue but includes discounts.
Units sold = sales of this product. Excludes the sale of this item from inside another product bundle/kit. You can toggle the "Include Kits" option to change this.
Supplier (lead time)
Your default supplier for this product, which can be changed.
Lead time: The number of days it takes for goods to be delivered after being ordered from the supplier.
The cost price of the selected supplier. Each supplier in Veeqo can have a separate price per product. You can overwrite this manually in the report.
Available (Days left to sell out)
Inventory available for sale which is calculated by stock on hand, less committed stock.
Days left to sell out: Days/weeks/months left before this product runs out of stock based on the sales period selected.
This quantity is calculated by the number of products that are unallocated in orders with the status "Waiting for Stock".
Number of units that have been ordered from a supplier but have not been received
Inventory due to arrive from another of your warehouses
Inventory available when everything arrives from suppliers and warehouse transfers.
Calculated by: Available + incoming + In Transit - customer backorders
Min stock qty
Minimum stock qty you should keep for this product. Set per warehouse manually.
Max stock qty
Maximum stock qty you should keep for this product. Set per warehouse manually.
Qty to order (Days left to sell out)
Inventory qty you should order to have enough to cover stock holding time (i.e. 4 weeks) minus you After inventory qty.
Stock cover time qty is calculated by: (Number of days in period / units sold) * Number of days in stock cover.
Days left to sell out = Days/weeks/months left before this product runs out of stock based on sales period selected.